Management and security

Every plot holder has a responsibility to make sure that the allotment site is:

  • As secure as possible.
  • Maintained for the benefit of everyone using it now, and also into the future.


A gate with a chain and padlockIf you wish to bring any visitors to the gardens, please remind them that the site is not open to the general public. Whilst they are visiting, you as the tenant are responsible for their conduct which, if inappropriate, may result in you losing your tenancy.

You are responsible for securing your own garden gate – a good padlock and length of chain is usually adequate for this. The gates to the site must be locked after you come in or go out of the site, to help with site security and to limit the misuse of the site by people who are not tenants. You must ensure that the keys issued to you are not lost or lent to anyone who is not an allotment tenant.

Managing your allotment garden

  • Protection of Structures and Mature Trees – Historic buildings, garden terraces, walls, paths and artefacts are required to be protected from any damage. Requests for alteration to these structures must be made to and agreed by STAA. All mature historic fruit trees are to be retained and protected from damage. If it is felt that a tree has become dangerous you should contact the STAA Office.
  • Hedge Cutting – The site contractor is responsible for cutting the avenue and pathway sides of the allotment hedges once a year, in winter time. Tenants are responsible for cutting and maintaining internal allotment hedges and tops. Hedges are to be cut with the aim of keeping the existing form of the hedge and a height of about 5 feet. This should be done outside of bird-nesting time which is usually March to September.

Hedges or sections of hedgerow must not to be removed or damaged in any circumstances unless authorised by STAA.

  • Clearance – All clearance works, whether this is by an allotment tenant clearing a garden or as part of general improvements to the site should be done with necessary care to minimise disturbance to wildlife and damage to site’s heritage features.
  • Disposal of Rubbish – It is a good idea to compost garden waste as it provides you with a rich growing medium for your crops. To help reduce waste disposal always compost and recycle where ever possible. Rubbish which cannot be composted or recycled can be taken to the Local Authority free waste disposal collection points either at Redfield Road in Lenton or off Arnold Lane in Gedling.

If you have larger items and decide to arrange a skip, please don’t leave it in a place which will block access for other gardeners and don’t fill the skip higher than the height of its sides.  No asbestos, old fridges or tyres must be put in skips, so keep an eye on your skip to make sure someone else doesn’t take unfair, and illegal, advantage of it.

If you are unable to dispose of large items you can ask STAA for advice. We may be able to arrange disposal for you, but this is not always the case. If it is possible, the cost for this will come out of the overall allotment budget!

  • Damage or Vandalism – If you find there has been any damage to hedges, gates, fences, taps etc., you should report this to STAA.
  • Repairs, replacements and maintenance of the site are the responsibility of STAA.
  • Reporting of Japanese Knotweed – Japanese knotweed is a pernicious weed which, if found, needs to be removed. If you find Japanese Knotweed growing on the gardens you should contact the STAA Office.